Vehicle Maintenance Log Template
This vehicle maintenance log is built for work trucks, trailers, vans, and support vehicles that need mileage-based records. Keep one sheet per vehicle or per month, then staple receipts behind it if you still run paper. The mileage field matters most because it gives owners a clean trigger for oil, tire, brake, and inspection reminders.
Vehicle Maintenance Log Template
Date
Machine / Vehicle
Hours / Miles
Operator
Service / Inspection Details
Category
Parts / Fluids
Notes / Defects
Completed By
When paper stops being enough
Paper is useful for a quick start, but it gets hard to search, easy to misplace, and difficult to share across crews. EquipHours turns these same fields into a live maintenance history with machine limits, roles, photos, and alerts.
Track these intervals automatically with EquipHours
Set hour or mile intervals once, let crews log service in the field, and see what is coming due before a missed PM becomes downtime.